Our Regulations

RAIL SYSTEMS TECHNOLOGY ALUMNI ASSOCIATION REGULATIONS

Article 1. NAME AND HEADQUARTERS OF THE ASSOCIATION

1.1. Name of the Association: Rail Systems Technology Alumni Association. Its abbreviation is RESTDER

1.2 The Headquarters of the Association is in Eskişehir.

1.3.The Headquarters of the Association is Eskişehir. This article, which is stated as the first article in the association charter, cannot be changed in any general or extraordinary assembly.

Article 2. PURPOSE OF THE ASSOCIATION:
The purpose of the association: To ensure professional, cultural and social solidarity among the members within the framework of the provisions stipulated by our Constitution, to help the members to be useful to the rail systems enterprises in unity and solidarity,
To carry out social, professional and cultural studies in order to provide them with a safe and happy future.

2.2. Topics and forms of work to be pursued by the association:
In order to realize the purpose of the association written in article (3) above;

To publish newspapers and magazines, to create websites in the virtual environment, to organize sports activities and holiday organizations, trips, entertainment, meetings, cocktails, conferences, balls and lotteries in order to ensure professional, cultural and social solidarity and communication between members.

To provide assistance to members who have suffered an accident in any way or lost their lives as a result of this accident, to those who were dismissed from their jobs or taken to court as a result of a railway accident, or to their legal family members, if they wish and within the financial capacity of the association, and to launch an aid campaign among the members for this purpose.
To establish a Research Center in order to conduct professional research for the development of rail transportation systems, to increase their quality and efficiency, to create a data bank, and to ensure the collection and use of information.
To conduct research and studies that will reveal the value of vocational schools and secondary education institutions that include rail systems departments, which constitute the source of association membership.
To provide the revenues needed to achieve the objectives of the charter.
To establish and operate economic, commercial and industrial enterprises for the purpose of

To open local clubs, establish social and cultural facilities and furnish them in order to ensure unity among members and to spend their free time on production.
To purchase, sell, rent and lease movable and immovable property needed for the activities of the association and to establish real rights on immovable properties.
If deemed necessary to achieve the purpose, to carry out joint projects with public institutions and organizations on issues within their fields of responsibility, without prejudice to the provisions of Law No. 5072 on the Relations of Associations and Foundations with Public Institutions and Organizations.
In areas that are related to the purpose of the association and are not prohibited by law, other
To create platforms to achieve a common goal with associations or foundations, unions and similar non-governmental organizations.

To follow the EU Rail Transport Policies, to become a member of similar non-governmental organizations, to prepare joint projects and to carry out studies to ensure harmonization in the sector during our transition period to the EU.
Following the developing rail transportation technologies in the world, our country
to the public and to use similar technologies in our country and

jointly with universities, public and private organizations at home and abroad to produce

to do studies.

2.3. ACTIVITY AREA
Society; In line with the purposes stated in the statute; On issues that concern rail systems graduates and rail system businesses; operates in social, professional, economic, commercial and cultural fields

Article 3. BECOME A MEMBERSHIP, WITHDRAWAL OF MEMBERSHIP, RIGHTS AND RESPONSIBILITIES
3.1. Become a member
Among the instructors working in the Rail Systems Sector, teaching in Rail Systems Departments, students and graduates of Faculties, Vocational Schools and Secondary Education Institutions providing training in the Field of Rail Systems, those who have the capacity to act and who have accepted to work in this direction by adopting the goals and principles of the association and who meet the conditions stipulated by the legislation, can submit a written request. They have the right to become a member of this association by being present and filling out the entry declaration according to the sample.
The membership application to be made in writing to the President of the Association is decided by the board of directors of the association within thirty days at most, accepting the membership or rejecting the request, and the result is notified to the applicant in writing. The member whose application is accepted is recorded in the book kept for this purpose. The original members of the association are the founders of the association and those who are accepted to membership by the board of directors upon their application.
Honorary membership; Honorary membership can be given to people who have contributed materially and morally to the rail systems technology graduates association. Honorary members do not have the right to vote in the general assembly of the Association and no membership fees are collected from these people. They do not have the right to vote or be elected.
Student membership; Student members can join the association if they are studying or graduating from any department in the field of rail systems technology and working in any institution.

You can register as. Student members do not have the right to vote in the general assembly. When you register to the association, a one-time monthly membership fee is collected. When he starts working in any institution, he is transferred from student membership to full membership.
Freedom; REMOVED. (ALL MEMBERS OF THE ASSOCIATION HAVE THE RIGHT TO ELECT AND BE ELECTED IN THE GENERAL ASSEMBLY OF THE ASSOCIATION.)

Article 4. Unsubscribing
Every member has the right to withdraw from the association by notifying them in writing. Exit procedures are deemed to have been completed when the member's resignation petition reaches the board of directors.
Resigning from membership does not end the member's accumulated debts to the association.

Article 5. Situations requiring removal from association membership.
Acting contrary to the association charter
Constantly avoiding assigned tasks.
Not paying membership fees regularly despite written warnings.
Not complying with the decisions made by the association bodies.
Having lost the membership conditions.
If one of the above-mentioned situations is detected, the member may be removed by the decision of the board of directors.
may be removed from membership.

Those who leave or are expelled from the association are deleted from the member registry and cannot claim rights from the association's assets.

 

Article 6. ORGANIS OF THE ASSOCIATION:
The organs of the association are:

General Assembly,
Board of Directors,
Audit Board,
Honor Board,

Article 7. ESTABLISHMENT, MEETING TIME, FORM, PLACE, QUORUM, METHOD OF CONSTRUCTION, DUTIES AND POWERS OF THE GENERAL ASSEMBLY
General Assembly:
The General Assembly is the most authoritative body of the Association. It consists of the Board of Directors, Board of Auditors, Board of Honor, Association members and Branch members.

 

7.2. Collection Time:
The General Assembly convenes in two ways, one ordinary and the other extraordinary.
Ordinary meetings are held once every three years in January.

 

Extraordinary meetings; Deemed necessary by the Board of Directors or Auditors
It meets in cases or upon the written request of one fifth of the members of the association.

The general assembly meeting is called by the board of directors.
If the board of directors does not call the general assembly for a meeting; Upon the application of one of the members, the judge of peace assigns three members to call the general assembly to a meeting.
7.3. Meeting place:
The meeting is held in Eskişehir, the headquarters of the Association.

7.4. Procedure for calling the meeting:
The board of directors prepares the list of members who have the right to attend the general assembly according to the association charter. Members who have the right to attend the general assembly are invited to the meeting at least fifteen days in advance by announcing the day, time, place and agenda in a newspaper or by notifying them in writing or by e-mail. Additionally, a meeting announcement is published on the association's website. In this call, if the meeting cannot be held due to lack of majority, the day, time and place of the second meeting are also stated. The period between the first meeting and the second meeting cannot be less than seven days and more than sixty days.
If the meeting is postponed for any reason other than lack of majority, this situation is announced to the members in accordance with the call procedure for the first meeting, stating the reasons for the postponement.
The second meeting must be held within six months at the latest from the postponement date.
Members are invited to the second meeting according to the principles specified in the first paragraph.
The general assembly meeting cannot be postponed more than once.
7.5. Meeting quorum:
According to the association charter, the General Assembly convenes with the participation of one more than half of the members who will attend the General Assembly.
If a sufficient number is not provided in the first meeting, the majority in the second meeting is not sought; However, the number of members attending this second meeting cannot be less than twice the total number of members of the Association's Board of Directors and Auditing Boards.
7.6 How the meeting will be held:
Association General Assembly meetings are held on the day, time and place specified in the announcement.
The list of members who have the right to attend the general assembly is kept ready at the meeting place. The identity documents issued by the official authorities of the members entering the meeting place are checked by the members of the board of directors or the officers appointed by the board of directors. Members enter the meeting place by signing their names on the list prepared by the board of directors.
If the meeting quorum is met, the situation is determined in a minute and the meeting is opened by the chairman of the board of directors or one of the members of the board of directors to be assigned by him. If the meeting quorum is not met, a minutes is prepared by the board of directors.
After the opening, a chairman, a sufficient number of vice-chairmen and a secretary are elected to manage the meeting and a council committee is formed.
In the votes to be held for the election of the organs of the association, the voting members are required to show their identities to the council committee and to sign against their names on the list of attendees.
The management and security of the meeting belongs to the chairman of the council.
The issues discussed and decisions taken at the meeting are written in a minute and signed together by the chairman of the council and the secretaries.
At the end of the meeting, minutes and other documents are delivered to the chairman of the board of directors. The chairman of the board of directors is responsible for the preservation of these documents and the newly elected is responsible for submitting it to the board of directors within seven days.

Each member has one vote in the general assembly; The member must vote in person. Honorary members may attend general meetings but can not vote. If a legal entity is a member, the chairman of the board of directors of the legal entity or the person assigned to represent it votes.

Article 8. Voting and Decision-Making Procedures and Forms of the General Assembly
At the general assembly, unless a decision is taken to the contrary, the elections of the members of the board of directors and supervisory board are made by open or secret ballot, and decisions on other matters are voted by open vote. Secret votes are the votes that are collected by throwing the papers or ballot papers sealed by the meeting chairman into an empty container after the members have done the necessary and are determined by open counting after the end of the voting.

In open voting, the method specified by the chairman of the general assembly is applied.
General assembly decisions are taken by the absolute majority of the members attending the meeting. However, decisions to change the statute and terminate the association can only be taken with a two-thirds majority of the members attending the meeting.
8.1 Topics to be discussed at the meeting:
Only items on the agenda are discussed at the General Assembly meeting. However, other issues that are requested to be discussed are put on the agenda upon the request of at least one tenth of the members present at the meeting. It is not decided to remove any of the items on the agenda.

8.2 Decisions taken without a meeting or call
Decisions taken with the written participation of all members without coming together and decisions taken by all members of the association coming together without following the call procedure in this charter are valid. Making decisions in this way does not replace the ordinary meeting.

Article 9. Duties and powers of the general assembly:
To elect the bodies of the association.
To change the statute of the association.
To examine the working reports of the Management and Audit Boards elected at the General Assembly of the Association, to acquit (release), change or file a lawsuit against these boards.
To accept the association budget as it is or with changes.
To authorize the Board of Directors to purchase, sell, mortgage, donate or transfer the necessary movable and immovable properties to the Association.
To decide whether the Association will join or leave federations that represent the unity and solidarity of Railwaymen.
To decide on the dissolution of the association.
To fulfill other duties specified by the general assembly in the legislation,
The association establishes a foundation.
To determine membership dues.
Examining and deciding on other suggestions of the board of directors.
Fulfilling other duties specified in the legislation by the general assembly.
To establish and operate economic, commercial and industrial enterprises in order to provide the income needed to achieve the objectives of the association, and to cooperate with enterprises for these purposes.
to establish partnerships and to authorize the Board of Directors on matters

The general assembly supervises the other bodies of the association and can dismiss them at any time for justified reasons. The general assembly makes the final decision on admission to membership and expulsion from membership.

As the most authorized body of the association, it carries out tasks and uses powers that are not given to any other organ of the association.

Article 10. BOARD OF DIRECTORS:
10.l. Establishment: The Board of Directors is the executive body of the association. Among the association members of the General Assembly

It consists of a Chairman to be elected and 8 full and 8 substitute members. The Chairman and members of the Board of Directors who were elected and acquitted by the General Assembly are reinstated.

It is possible to select.

At the first meeting of the Board of Directors; II. President, General Secretary, Deputy General Secretary, General Financial Secretary, General Organization Secretary, General Press and Publication

He divides the work by choosing his secretary.

 

10.2. Duties and Powers are as follows:

It implements the provisions of the statute and the decisions of the General Assembly.
It represents the association or authorizes one or more of its own members in this regard.
It can recruit the necessary personnel according to its means to carry out its work.
It carries out all kinds of purchasing, selling and expense transactions.
At the end of each activity year, it prepares the association's operating account statement or balance sheet and income statement and a report explaining the activities of the board of directors, and presents it to the general assembly when it meets.
It prepares the directives regarding the activities of the association and submits them to the approval of the general assembly, and prepares and implements the directives authorized by the general assembly.
With the authority given by the general assembly, it purchases immovable property, sells movable and immovable property belonging to the association, has buildings or facilities constructed, makes lease agreements, and establishes pledges, mortgages or rights in rem in favor of the association.
Ensures that transactions related to opening branches are carried out with the authority granted by the general assembly,
It ensures the auditing of its branches.
Ensures the opening of representative offices in places deemed necessary.
It decides on the admission or dismissal of members of the association.
It organizes and carries out all kinds of activities related to associations in accordance with the provisions of the law and statute.
It performs other duties and uses the powers given to it by the legislation and specified in Article 3 of this statute.
10.3. Collection:

The Board of Directors meets without invitation at least once a month on a pre-determined day.
The Secretary General prepares the meeting agenda. However, issues requested in writing by at least three members are put on the agenda.
The Chairman convenes an extraordinary meeting of the Board of Directors, and in his absence, II. Invites the President and, in his absence, the Secretary General.
Meetings are held with the participation of one more than half of the members of the Board of Directors. Decisions are taken by absolute majority. If the votes are equal, the side joined by the chairman of the meeting provides the majority.
If one or all of the Board Members resign for any reason, the substitute members become full members in order of votes. Members who do not attend three consecutive meetings or ten full meetings a year without excuse are deemed to have ceased to be members of the Board of Directors.
If the number of members of the Board of Directors falls below half of the total number of members due to vacancies, the General Assembly is called to a meeting within one month by the current members of the Board of Directors or the supervisory board.
10.4. Division of duties and powers:
Chairman: The duties and powers of the Chairman are as follows:
The Chairman represents the association against all kinds of institutions and individuals. He is the chairman of the Association's Board of Directors and branches. The Chairman exercises the authority granted by the Board of Directors. Ensures that the activities of the association are carried out regularly. In case the General Presidency becomes vacant, this position will be held by II. The President, or in the absence of this, the Secretary General, shall execute it.
c. II. Minister:
The Chairman is elected among the members of the Board of Directors.
The President is the deputy of the Chairman. He performs his duties and uses the powers of the Chairman in his absence.
D. General Secretary:
The Secretary General is elected among the Members of the Board of Directors. Duties and powers are as follows:

General President and II. He presides over the Board of Directors meetings in the absence of the President or when assigned by the Chairman. Assumes the duties and powers of the Chairman. It carries out all kinds of correspondence of the association in an orderly manner, in accordance with the provisions of the statute and the decisions of the General Assembly and the Board of Directors. Performs the tasks assigned to it by the Board of Directors

 

Prepares the agenda of the Board of Directors meeting. It prepares the working conditions of the personnel employed within the association and is primarily responsible for the implementation after the approval of the Board of Directors. Fills out the decision books and has them signed by the members of the Board of Directors.

 

to. Assistant Secretary General:
The Deputy Secretary General is elected among the Members of the Board of Directors. In the absence of the Secretary General, he carries out the duties of the Secretary General.

The Secretary General assists the Secretary General in performing his duties.

f. General Financial Secretary:
The General Financial Secretary is elected among the Board Members. Its duties and powers are as follows: To ensure that all kinds of income of the Association are collected on time, to collect receivables, to ensure that compulsory and legal books are kept regularly and on a daily basis.

In cases of necessity, to make expenditures in amounts determined by the Board of Directors, provided that the necessary transactions are completed within one week.

The General Financial Secretary is primarily responsible for all property and money of the association and keeps the inventory book of the association. It also performs other duties assigned by the Board of Directors.

It obtains the income-expense table from the branches on a monthly basis and prepares the income-expense table of the association every month and presents it to the Board of Directors.

g. Deputy General Financial Secretary:
He is elected among the members of the board of directors. His duties and powers are as follows;

In the absence of the financial secretary, he carries out the duties of the financial secretary. He assists the financial secretary while performing his duties.

h. General Organizing Secretary:
The General Organizing Secretary is elected among the Board Members. Duties and powers are as follows:

To keep the membership records of the association and to notify the branches of new memberships, membership withdrawals and appointments.

To assist in efforts to increase the number of members by establishing close relations with the branches.

To monitor the associational activities of the branches and to assist in the proper fulfillment of these activities.

To ensure that the necessary organization is made by meeting with the branches in the social events of the association.

To perform other duties assigned by the Board of Directors.

I. General Press Secretary:
The General Press Secretary is elected among the members of the Board of Directors. Duties and powers are as follows:

Acting as the responsible editor-in-chief.

In order to announce the activities of the association to the members, magazines, brochures, internet, web, etc. to prepare publications.

To investigate the expenses required for media-related activities and to report the results of the research to the Board of Directors.

To perform other duties assigned by the Board of Directors.

Article 11. AUDIT BOARD:
Establishment:
The audit board is elected by the general assembly as three principal and three substitute members.
After the Auditing Board is elected, it convenes within 15 days at the latest and holds a meeting among itself.
elects the president. The board meets upon the call of its chairman. It also carries out inspections when necessary and at the request of the Board of Directors.

Audit board principal member

Vacancy occurred due to resignation or other reasons
In this case, it is mandatory to call substitute members to duty in order of the majority of votes received in the general assembly.

 

 

11.2. Duties and Powers:
The duties and powers of the Audit Board are as follows:

The activities that the association can maintain in order to achieve the purpose and purpose set out in its charter.
It audits whether the company operates in line with the specified working subjects, whether the books, accounts and records are kept in accordance with the legislation and the association charter, in accordance with the principles and procedures determined in the association charter and at intervals not exceeding one year, and presents the audit results in a report to the board of directors and the general assembly when it meets.

It audits the fund accounts and activities at least once a year.
The audit board calls the general assembly to a meeting when necessary.
The Auditing Board compiles the audit results into a report. detected
Warns the Board of Directors to correct deficiencies and malfunctions.

The Auditing Board always keeps records of the files and books of the association branches.
can control.

Article 12. HONOR BOARD:
Establishment:
The Presidents of the Association are natural members of the Honorary Board. Additionally, 6 full and 6 substitute members are elected to the Honorary Board. The Honorary Board elects a president from among itself at its first meeting.

The Honorary Board meets upon the call of its president or the Board of Directors. It is mandatory to meet at least once a year.

12.2. Duties and Powers:
The duties and powers of the Honor Board are as follows:

To make decisions by reviewing the reports prepared by the Board of Directors and forwarded to the Board of Honor for members who are requested to be expelled from association membership due to their attitudes and behaviors.
To resolve disputes that may arise between the Board of Directors and Audit Boards
help.

Provided that it is a consultation decision; To conduct research on achieving the goals of the association and maximizing relations with members and submitting a report to the Board of Directors.
To represent the association on matters assigned to it by the Board of Directors, without prejudice to the powers and responsibilities of the Board of Directors.
13. FINANCIAL PROVISIONS:
Income Sources of the Association
Membership dues: Determined monthly and annually by the general assembly. It is determined monthly and annually by the general assembly. Members are charged a monthly fee of 40 TL. Legal Entities (Companies) that are members of the Association Annually
3,000 TL dues are collected. This amounts to increase or decrease the general meeting is authorized. Members deposit their dues to the bank accounts determined by the Association or to the association in return for a receipt. 75% of the branch's income from Membership Fees belongs to the Branch Management, and 25% of the income belongs to the Head Office.

Income obtained from entertainment, performances, concerts, lotteries and similar activities organized by the association.
Income from the properties of the association.
Donations and aid.
Donations and aid to be collected in accordance with the legislative provisions on aid collection.
Earnings obtained from commercial activities undertaken by the association to provide the income it needs to realize its purpose.
Other income.

 

13.2. Income and Expense transactions:
Association revenues are collected with a "Receipt Certificate". Association income through banks
In case of collection, documents such as receipts or account statements issued by the bank will serve as receipts.

The association's funds are deposited in one of the national banks. Money from the bank; General president. II. It is withdrawn with the joint signature of two of the President, Secretary General or General Financial Secretary. The amount of money to be determined by the Board of Directors is held under the responsibility of the General Financial Secretary.
The provisions of the "Regulation on Associations" are applied exactly in the processes of Receipt Documents, Authorization Certificate, Storage Period of Income and Expense Documents, and Notification of Receiving Aid from Abroad.
14. BOOKS TO BE KEPT BY THE ASSOCIATION:
The books to be kept on a business account basis and the principles to be followed are as follows:
Decision notebook; The decisions of the board of directors are written in this book in order of description and number. And the decisions are signed by the members attending the meeting.
Member Registry Book; The identity information of those who join the association as members and their entry and exit dates are recorded in this book. Entry and annual dues paid by members can be recorded in these books.
Document Registry; Incoming and outgoing documents are recorded in this book with date and sequence number.
is recorded. The original copies of incoming documents and outgoing documents are filed. Documents received or sent via e-mail are stored by printing them.

Fixture Book: The acquisition date and manner of the association's fixed assets, the places where they are used or given away, and the write-off of those that have expired are recorded in this book.
Business Account Book: Income received and expenses incurred on behalf of the association are recorded clearly and regularly in this book.
Receipt Document Record Book: The serial and sequence numbers of the receipt documents, the names, surnames and signatures of those who received and returned these documents, and the dates they received and returned them are recorded in this book.
Fixed Assets with receipt record book

It is not mandatory to keep a ledger.

14.2. The books to be kept on the balance sheet basis and the principles to be followed are as follows:
The books recorded in subparagraphs a, b, c and f of paragraph 1 are also kept in case of keeping books on a balance sheet basis.
Journal Ledger, General Ledger and Inventory Ledger
The method of keeping and recording of these books is carried out in accordance with the principles of the Tax Procedure Law and the Accounting System Application General Communiqués published pursuant to the authority given by this Law to the Ministry of Finance.
The books that are required to be kept by the association must be approved by the associations unit or a notary.
14.3. CERTIFICATION OF BOOKS
The books that are required to be kept in the association (except the general ledger) are certified by the provincial association directorate or a notary before starting to use them. The use of this notebook continues until the pages are finished and no interim confirmation of the notebooks is made. However, the journal kept on the balance sheet basis must be re-certified every year in the last month before the year in which it will be used.

 

14.4. INCOME STATEMENT AND BALANCE SHEET
If records are kept on the basis of business account, a "Business Account Table" (specified in Annex 16 of the Associations Regulation) is prepared at the end of the year (December 31). If books are kept on a balance sheet basis, a balance sheet and income statement are prepared at the end of the year (December 31), based on the accounting system application general communiqués published by the Ministry of Finance.

 

Article 15. INCOME AND EXPENSE TRANSACTIONS OF THE ASSOCIATION
Income and Expense documents;

Association revenues are collected with a "receipt document" (an example of which is in ANNEX-17 of the Associations Regulation). If the association's revenues are collected through banks, documents issued by the bank such as receipts and account statements are considered as receipts.

Association expenses are recorded with expense documents such as invoices, retail sales receipts, and self-employment receipts.

makes. However, for the payments of the association that are within the scope of Article 94 of the Income Tax Law, an expense slip is required in accordance with the provisions of the tax procedure law, and for the payments that are not within this scope (associations

Documents such as "Expense receipt" or "Bank receipt" (example of which can be found in ANNEX-13 of the regulation) are used as expenditure documents.

 

Free deliveries of goods and services to be made by the Association to individuals, institutions or organizations are made with the "In-kind aid delivery document" (an example of which is in ANNEX-14 of the Association regulation). Free deliveries of goods and services to be made to the association by individuals, institutions or organizations are accepted with an "in-kind donation receipt document" (a sample of which is in ANNEX-15 of the association regulation).

These documents; It is mandatory to have self-carbon bindings consisting of 50 original and 50 cover sheets bearing consecutive serial and sequence numbers in the format and size shown in Annex-13, Annex-14 and Annex-15, or a form or continuous form to be printed via electronic systems and writing machines.

 

 

15.1.CERTIFICATE OF RECEIPT
"Receipt documents" (in the format and size shown in ANNEX-17 of the Associations Regulation) to be used in the collection of the association's revenues are printed at the printing house by the decision of the board of directors.

The relevant provisions of the association's regulation shall be followed in matters regarding the printing of receipts, receiving them from the printing house, recording them in the book, handing them over between the old and new treasurers, and the use of these receipts by the person or persons who will collect income on behalf of the association and the delivery of the collected revenues.

15.2.Certificate of Authorization
Except for the main members of the board of directors, the person or persons who will collect income on behalf of the association are determined by the decision of the board of directors, also specifying the period of authority. The "Authorization Certificate" containing the clear identity, signature and photographs of the persons who will collect the income (included in ANNEX-19 of the Associations Regulation) is prepared in two copies by the association and approved by the chairman of the board of directors of the association. Principal members of the board of directors may collect income without a certificate of authority.

The duration of authorization certificates is determined by the board of directors as a maximum of 1 year. Expired authorization documents are renewed in accordance with paragraph 1. In cases where the authorization certificate expires or the person for whom the authorization certificate is issued resigns, dies, or is terminated from employment or duty, it is mandatory to submit the issued authorization documents to the board of directors of the association within 1 week. Additionally, the authority to collect revenue can be revoked at any time by the decision of the board of directors.

15.3. Storage period of Income and Expense Documents
Except for the books, receipts, expenditure documents and other documents used by the association are kept for 5 years in accordance with the number and date order in the books in which they are recorded, without prejudice to the periods specified in special laws.

Article 16. Submission of Declaration
The "Association Declaration" regarding the activities of the association for the previous year and the results of the income and expense transactions as of the end of the year (found in ANNEX-21 of the association regulation) is filled in by the board of directors of the association and approved by the president of the association within the first 4 months of each calendar year.

It is given to the local civil authority.

Article 17. Notification obligation

Notifications to the civil authority

17.1 General assembly result notification

Within 30 days following the Ordinary and Extraordinary general assembly meetings, the "General assembly result notification", including the principal and substitute members elected to the management and audit boards and other bodies (included in ANNEX-3 of the Associations Regulation), is given to the local administrative head. In case of a change in the statute at the general assembly meeting; The minutes of the general assembly meeting, the old and new version of the amended articles of the statute, the final version of the association charter signed by the absolute majority of the board members on each page, are submitted to the local administrative authority within the period specified in this paragraph and as an attachment to a letter.

17.2 Notification of immovable properties
The immovable properties acquired by the association are notified to the local administrative authority by filling out the "Immovable property declaration" (presented in ANNEX-26 of the associations regulation) within 30 days from the date of registration in the land registry.

17.3 Notification of Receiving Assistance from Abroad
If the association is to receive aid from abroad, it must fill out the "Notification of receiving aid from abroad" (specified in ANNEX-4 of the associations regulation) before receiving aid and notify the local administrative authority.

Cash aid must be received through banks and the notification requirement must be met before use.

17.4 Notification of Changes
Change in the location of the association (specified in ANNEX-24 of the Associations Regulation) ''Notification of change of location of residence'' Changes in the association bodies other than the general assembly meeting (specified in ANNEX-25 of the Associations Regulation) ''Notification of change in the organs of the association'' It is filled out and notified to the local administrative authority within 30 days following the change.

Changes made in the association charter are notified to the local administrative authority as an annex to the general assembly result notification following the general assembly meeting in which the charter change was made.

Article 18. REPRESENTATION:
Representative offices may be opened in places deemed necessary by the decision of the Association's board of directors in order to carry out the activities of the association. The address of the representative office is determined by the person or persons appointed as representatives by the decision of the board of directors, as determined by the local administrative authority of that place.

It is notified to the superior in writing. Representatives may not be represented in the General Assembly. Branches cannot open representative offices.

 

Article 19. INTERNAL AUDIT OF THE ASSOCIATION;
Internal auditing may be carried out by the general assembly, board of directors or audit board of the association, or auditing may be carried out by independent auditing firms. The fact that an audit has been carried out by the general assembly, the board of directors or independent audit firms does not eliminate the liability of the audit board.

The association is audited by the audit board at least once a year. The general assembly or the board of directors may conduct audits when deemed necessary or have independent auditing firms audit them.

Article 20. BORROWING PROCEDURES OF THE ASSOCIATION

Borrowing: If necessary, the association may borrow money by the decision of the board of directors in order to achieve its purpose and carry out its activities. This borrowing can be done for the purchase of goods and services on credit or in cash. However, this borrowing cannot be made in amounts that cannot be covered by the association's income resources or in a manner that would cause the association to have difficulty paying.

 

Article 21. HOW TO CHANGE THE REGULATION
Changes to the statute can be made by the decision of the general assembly. In order to make changes to the statute at the general assembly, a 2/3 majority of the members who have the right to attend the general assembly is required. If the meeting is postponed due to lack of majority, majority is not required in the second meeting. However, the number of members attending this meeting cannot be less than twice the total number of members of the management and audit boards.

The majority decision required for a charter amendment is 2/3 of the votes of the members who attend the meeting and have the right to vote. Voting for charter amendments is made openly at the general assembly.

Article 22. TERMINATION OF THE ASSOCIATION AND LIQUIDATION OF ITS PROPERTIES:
For dissolution of the association, a two-thirds majority is required at the opening of the first meeting of the General Assembly. If the majority is not achieved, the meeting is postponed. This majority is not required in the second meeting. In both cases, in order to decide on termination, two-thirds of the members attending the meeting must vote in favor of the termination request.

 

If the association is dissolved, the General Assembly that decides on the termination will transfer the association's assets, money and receivables to another professional organization suitable for the purpose. Transfer and liquidation are made in accordance with the rules in the Association Regulations.

22.1 Liquidation Procedures
When the decision to terminate is made by the general assembly, the recommendation for the money, property and rights of the association is made by the liquidation committee consisting of the last board members. These procedures start from the date when the general assembly decision regarding termination is taken or the automatic termination becomes final. The phrase "Rail systems technology graduates association in liquidation" is used in the name of the association in all transactions during the liquidation period.

Liquidation board, in accordance with the legislation

For example, he is responsible and authorized to complete the liquidation of money, property and rights from beginning to end. This board first examines the accounts of the association, and during the examination, books, receipts, expenditure documents, title deed and bank records and other documents are determined and its assets and liabilities are recorded in a report. During the liquidation process, a call is made to the creditors of the association and their assets, if any, are converted into cash and paid to the creditors. In case the association is a creditor

receivables are collected. After the receivables are collected and the debts are paid, all remaining money, property and rights are transferred to the place specified in the general assembly. If the place to be transferred is not specified in the general assembly, it is transferred to the association that is closest to its purpose in the province where the association is located and has the highest number of members on the date of termination.

All transactions related to liquidation are shown in the liquidation report and the liquidation procedures are completed within 3 months, excluding the additional period given by the local administrative authorities based on a justified reason.

Following the completion of the liquidation and transfer of the association's monetary assets and rights, the liquidation board must notify the local administrative authority of the location where the headquarters of the association is located in a letter within 7 days, and the liquidation report must be attached to this letter.

The last members of the board of directors are responsible for keeping the books and documents of the association as the liquidation board. This duty can be conferred to a board of member too. The retention period of these books and documents is 5 years.

Article 23. Lack of Provision
In matters not specified in this statute, the Associations Law, the Turkish civil code, the associations regulations issued with reference to these laws and the provisions of other relevant legislation regarding associations apply.

23.1 OTHER PROVISIONS;
In cases where there are no other provisions in the statute, absolute majority is required in the decisions of the association bodies.
No member of the association may vote in decisions regarding a legal transaction or dispute between the association and himself, his spouse, his descendants and his descendants.
The association statute can be changed by the affirmative vote of 2/3 majority of the members attending the General Assembly. Voting for charter amendments is made openly at the general assembly.

 

MUSTAFA OKAN ÇALIOVA         Uğur EŞEN                 Kerem TÜRE               Murat ATILGAN

          President

 

 

 

Zafer Z. KUCUROĞLU                   Ahmet BAYTOK            Ümit DEMİR           Rukiye Zehra TEKİN

 

 

   

Sultan GÜNDÜZ